Pilot projects

toupieDOC

Collaborative document writing built on officepress

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Videos by function

26 videos: the overview, then one per function

1 / 26

Overview

toupieDOC in three minutes

  1. 2:51Playing Overview toupieDOC in three minutes
  2. 1:06Playing New document A new document from a template
  3. 0:55Playing Writing together Writing together
  4. 1:08Playing Comments Comments on the words
  5. 1:03Playing Import Import a Word procedure
  6. 1:19Playing Review Launch a review
  7. 0:56Playing Review A review completes
  8. 1:28Playing Approval Approval with three signatures
  9. 1:03Playing Approval Version 1.0 in force
  10. 1:10Playing Paperless execution A paperless run
  11. 1:11Playing Deviations A failed step raises a deviation
  12. 1:17Playing Deviations Retest, then close
  13. 0:56Playing Controlled copies Controlled copies
  14. 1:07Playing Paper execution A run on paper
  15. 1:01Playing P&ID walkdown P&ID walkdown
  16. 1:02Playing P&ID walkdown Walkdown without network
  17. 1:15Playing P&ID walkdown Walkdown signed and sent to QA
  18. 1:06Playing P&ID revisions The walkdown sets the revision
  19. 1:00Playing Smoke study Smoke study: synchronised review
  20. 1:08Playing Smoke study Smoke study: verdicts
  21. 1:08Playing Documentation packages A qualification package
  22. 0:56Playing Documentation packages Package order and stages
  23. 0:47Playing Audit trail Audit trail and signatures
  24. 0:44Playing Versions Versions and working drafts
  25. 0:55Playing Messages Messages
  26. 0:41Playing Delegation Delegation

At a glance

/01

Write together

Several authors at once, comments on the words, Word import.

/02

Review and approve

Signatures in order; only an approved version can be executed.

/03

Paperless runs

Results recorded and signed row by row, with a witness.

/04

Paper runs

Numbered copies filled in by hand, scanned back into the run.

/05

P&ID walkdowns

Tap an area of the drawing and record it, even without network.

/06

Deviations

A failed step opens a deviation, closed with its own signatures.

Screens

Scroll sideways · click to enlarge
Documents and search — The documents of the Quality Assurance area: folders, status, version and runs, with search and filters.
Documents and search
New from a template — A new operational qualification protocol created from the approved "Equipment OQ protocol" template.
New from a template
Numbered sections — Sections are added, renamed, promoted, moved or inserted from the library; the numbering follows.
Numbered sections
Pictures in diagrams — The diagram editor places a photo of freeze-dryer LYO-02 and circles the shelf stack.
Pictures in diagrams
Collaborative editing — Two authors in the same section at the same time, each with a named cursor.
Collaborative editing
Comments on the text — A reviewer invited as commenter: her comment is anchored to the highlighted words.
Comments on the text
OpenDocument import — An IQ report imported from an .odt file as numbered sections, beside the original file.
OpenDocument import
Attachments with preview — A supplier spreadsheet attached to the protocol and previewed as PDF.
Attachments with preview
Approval with e-signature — QA approves the final step of the workflow; the password is asked again.
Approval with e-signature
Execution on screen — The approved protocol executed on site: values, signed rows, a witness and a deviation.
Execution on screen
Execution on paper — The same version executed on paper: controlled copy 1, filled in by hand, scanned and attached.
Execution on paper
Audit trail — The chain check confirms that no record was altered; filters and export to CSV, JSON and PDF.
Audit trail
All functionsThe complete list, by area

Documents and writing

  • Documents list with folders, status filters and search by code or title.
  • New documents from approved templates, built of numbered sections that can be added, moved, promoted or duplicated. Cover, table of contents and signature pages are generated.
  • Collaborative editing: invited co-authors type in the same section at the same time, with named cursors and presence.
  • Access per document as author, editor, commenter or reader; comments anchored to the text.
  • Diagrams with pictures, and approved fragments (test cases, checklists, diagrams) inserted from the library.
  • Attachments with preview; Office attachments are shown as PDF.

Reusing existing files

  • Word and OpenDocument text files imported as editable numbered sections, shown side by side with the original; Excel sheets become sections.
  • What could not be carried over is listed before the document opens.

Review and approval

  • Review, approval and retirement workflows defined as RACI matrices of roles, with segregation of duties checked on the server.
  • Electronic signature with password re-entry on every decision; the approved version is frozen with its PDF.

Execution on site

  • An approved version is launched as an execution run, on screen (paperless) or on paper.
  • On screen: measured value, pass or fail and signature for each step, with an optional witness.
  • On paper: numbered controlled copies are printed with blank fields; the executed pages are scanned and attached to the run.
  • A failed step raises a numbered deviation: root cause, corrective action, course approved by QA, retest, closure with two signatures.
  • Execution report in PDF with every value, signature and deviation.

Traceability

  • Hash-chained audit trail of every login, edit, signature and value, with a chain check and export to CSV, JSON and PDF.

Interested in toupieDOC?

toupieDOC is available for pilot projects. Contact us for a presentation or a trial installation.

Contact us for enquiries